Administrative Assistant

Location: Cambridge
Posted on: June 23, 2025

Job Description:

A cutting-edge research lab at an academic institution is seeking an Administrative Assistant to support a creative and collaborative team focused on human-computer interaction and design. This part-time, onsite role offers $26/hour, runs approximately 6 months with potential for extension, and requires Monday-Friday availability from 12-4 PM or 1-5 PM. Key Responsibilities: Coordinate schedules, meetings, events, and travel logistics for faculty and researchers Support student onboarding, course administration, and group communications Handle correspondence, draft letters, and maintain documentation for grants and timelines Manage purchasing, reimbursements, and financial records in compliance with institutional policies Maintain databases, update collaboration tools, and assist with digital communication platforms Candidate Qualifications: Minimum of 3 years of administrative or office experience; high school diploma required Strong organizational, communication, and proofreading skills with attention to detail Ability to multitask and work efficiently in a fast-paced, creative environment Comfortable using software tools like Google Workspace, Microsoft Office, and collaboration platforms Preferred: bachelor's degree, interest in design/arts, experience with MIT systems or Japanese culture Qualified and interested candidates are encouraged to apply today for immediate consideration. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Keywords: , Marthas Vineyard , Administrative Assistant, Administration, Clerical , Cambridge, Massachusetts